Federal Contractors: VETS-4212 Report Portal Now Open Through September 30th

Key Takeaways

The annual VETS-4212 reporting cycle runs from August 1 through September 30, requiring covered federal contractors and subcontractors holding a single contract valued at $200,000 or more (pursuant to recent FAR inflationary adjustments) to submit workforce data regardless of total headcount. Mandated under VEVRAA, this process requires employers to report active workforce counts and new hires across the 10 standard EEO-1 job categories for both total employees and protected veterans over a selected 12-month period. To avoid deadline bottlenecks, filing should be completed electronically via the DOL portal, using batch uploads for organizations with more than 10 hiring locations.

VETS-4212 workforce data is uploaded electronically ahead of the September 30 reporting deadline.

The U.S. Department of Labor (DOL) Veterans’ Employment and Training Service (VETS) has officially opened the online portal for covered federal contractors and subcontractors to submit their annual VETS-4212 Report.

Under the Vietnam Era Veterans’ Readjustment Assistance Act (VEVRAA), federal contractors and subcontractors with a single covered federal contract or subcontract valued at $200,000 or more must annually report workforce data on protected veteran employment.

Key Filing Details

Filing Window: August 1 through September 30
Who Must File: Federal contractors and subcontractors meeting the $200,000 VEVRAA threshold (regardless of total employee count)
What Data is Reported: Counts of protected veterans and total employees by EEO-1 job category, including total number of new hires and total number of new hires that identify as a protected veteran during the selected reporting period
Submission Method: Reports can be submitted electronically via the online portal, emailed, or mailed. DOL strongly encourages using the online VETS-4212 Reporting for faster processing and tracking.

Don’t Wait Until the Last Minute

While the two-month filing window offers ample time, gathering, validating, and cross-checking employee data across multiple locations or complex organizational structures can quickly become time-consuming.

We encourage covered contractors to begin compiling their workforce data early to avoid potential technical delays as the September 30 deadline approaches.

Helpful VETS-4212 Resources

Filing Portal & Official Information: DOL VETS-4212 Program Page
Frequently Asked Questions: VETS-4212 FAQs

As always, subscribe to our emails to receive additional Compliance Alerts and additional news and insights, updates, and discussions affecting federal contractors. Members with questions about the VETS-4212 reporting cycle are encouraged to reach out to their DirectEmployers Membership Team, connect with peers through DE Connect, or attend monthly Office Hours to chat directly with an HR compliance expert.

Frequently Asked Questions About Topic

Who is required to file the VETS-4212 Report?

Federal contractors and subcontractors that hold a single covered federal contract or subcontract meeting the VEVRAA dollar threshold ($200,000 based on contract timing/adjustments) are required to file annually, regardless of their total employee headcount.

What specific information must be included on the VETS-4212 form?

The report requires two main sets of data across the 10 EEO-1 job categories (professionals, service workers, technicians, sales workers, etc.):

Current Workforce Data: Total number of employees and total number of protected veterans.
Hiring Data: Total new hires and total protected veteran hires made during the selected 12-month reporting period.

Can multi-establishment companies file all locations at once?

Yes. Companies with multiple hiring locations can submit their data via the online portal. The Department of Labor (DOL) strongly recommends that employers managing more than 10 locations use the single electronic batch upload option rather than manually entering each facility.

What timeframe should be used for the 12-month reporting period?

Contractors may select a 12-month reporting period that ends on any payroll date between July 1 and August 31 of the current reporting year, or choose the end date of their final pay period in December if utilizing aligned EEO-1 data.

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